Online Guide Tools commands Using Acrobat Search Selecting indexe

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Online Guide Tools commands Using Acrobat Search Selecting indexe

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Adobe Acrobat Search
Online Guide
Tools commands Using Acrobat Search Selecting indexes search Defining search queries Viewing documents returned from search Troubleshooting
Tools commands
Tools Find Next Note Summarize Notes Search
Searc hing SearchQuery. Selecting Indexes. view Results. Using Word Word Assistant.
Previous Document Viewing docuPrevious ViewNext Next Document Viewing docu-
view
View Viewi
File Preferences
General. Notes. Full Screen. ChangSearch. Weblink.
Using Acrobat Search
Search command Acrobat Exchange Acrobat Reader perform full-text searches document collections indexed with Acrobat Catalog. Search command also powerful tools limiting expanding definition term which searching. full-text index searchable database text document collection documents. Searches full-text indexes very quick; contrast, Find command works with single document reads every word every page, much slower process.
Searching full-text index Expanding search Limiting search Changing search preferences
Searching full-text index
Performing search four-step process: Select indexes want search. Define search query, list documents that match query. search query text other items that define information want.) Choose documents view from list. View occurrences text documents. Instructions performing these steps follow. perform full-text search: Choose Tools Search Indexes list document-collection indexes currently selected, deselect indexes necessary, click details, Selecting indexes search.
Choose Tools Search Query click Search Query button toolbar open Search window. Type text want find Find Results Containing Text box, click Search.
text single word, number, term, phrase. (For details, Searching term phrase.) When click Search, Search window hidden documents that match your search query listed rank order Search Results window. Double-click document that seems likely contain relevant information, probably first document list. (For details, Interpreting relevance ranking.) document opens first match text typed.
Search Next button Search Previous button other matches document. choose another document view. Viewing documents returned from search details.
Alternatively, redefine query typing text using other techniques expand search more documents limit search fewer documents. want this without having redisplay Search windows, change default preference that hides view."
Expanding search
search returns documents documents all, make sure searching appropriate indexes. Also, make sure that settings left over from previous search aren't limiting current one. Then these query techniques:
Wild-card characters search text increase
number matches text.
Boolean operator between words
returns documents containing either word.
Word Stemming option finds words that
share stem with search word.
Sounds Like option finds different spellings
proper names.
Thesaurus option finds words that have
meanings similar meaning search word. details, Defining search queries.
Limiting search
search returns many documents provides many matches individual documents, these query techniques:
Refining search confines documents returned
previous search, which small documents actually indexed.
Boolean operator before word excludes
documents containing word.
Boolean operator between words returns
only documents containing both words.
Proximity option limits searches that
words must close each other-within three pages fewer.
Match Case option finds text only when
same capitalization text type.
Using Document Info field values returns only documents with those values. Using date range returns only documents created
modified within that range. details, Defining search queries.
Changing search preferences
need change default settings Search Preferences dialog illustrated following page. change search preferences: Choose File Preferences Search. Change preferences dialog necessary. Click
Search Preferences dialog
Click preference information that preference. illustration shows default settings.
Searching Using
with
Searching
with
search
Viewing documents returned from search
Automount servers preference available only Macintosh.
Selecting indexes search
Choosing Tools Search Indexes lists available indexes. Macintosh, list also include indexes currently unavailable file server volumes CD-ROMs. searchable, index must search list must selected. When index list, automatically selected. deselect reselect specific searches remove from list altogether. view description index list. Opening document associated with index automatically makes index searchable. Acrobat Exchange Guide details.
index search list: Choose Tools Search Indexes. Search window open, click Indexes button instead.) Click Add. Locate select index want use. Acrobat index-definition filenames usually with .pdx. Double-click name index want use. index added search list. select deselect index: Index Selection dialog box, click index whose status want change click
Note: Dimmed indexes currently unavailable searching, usually because network connection been lost. Troubleshooting more information.
remove index from search list: Index Selection dialog box, highlight name index want remove. Click Remove. Click view description index: Index Selection dialog box, highlight name index want information about. Click Info view information. Click
Defining search queries
search word, number, term, phrase made several terms. also other techniques listed below define search query.
Searching term phrase Searching with wild-card characters Refining search Searching with Document Info fields Searching with document creation modification dates Using search options (Word Stemming, Sounds Like, Thesaurus, Match Case, Proximity) Searching with Boolean expressions (AND, NOT)
Searching term phrase
find matches single term, type term text labeled Find Results Containing Text click Search. term word, word with wild-card characters, combination letters, numbers, symbols. find matches phrase, type phrase click Search.
phrase includes word and, used ordinary sense (not Boolean operator),
phrase quotes. search phrase
"once twice"
finds occurrences phrase once twice, occurrences once occurrences twice would without quotes.
phrase includes punctuation (other than
apostrophe) special characters such they ignored. example, either terms
son-in-law,
finds occurrences both son-in-law
law. When word such excluded from
index, cannot search word phrase that includes author index give list such stopwords tell whether numbers have been excluded. more information about phrases quotes, ignored characters, stopwords, excluded numbers, Working around stopwords other exclusions.
Working around stopwords other exclusions
unsuccessful searching phrase that includes common word such that, stopword. unsuccessful search phrase includes number, numbers also have been excluded from index. unsuccessful searching alphanumeric term that includes separator character such symbol mark punctuation, probably because numbers also have been excluded. Acrobat Catalog regularly excludes separator characters from indexes, process sometimes reduces alphanumeric terms such phone numbers numbers.
these cases, following:
constructing search phrase that doesn't include
number, alphanumeric term, possible stopword.
can, information about exclusions from
publisher index. stopword list from publisher. details, following:
Acrobat Catalog treats separator characters Acrobat Catalog excludes numbers
Acrobat Catalog treats separator characters
Separator characters include symbols, space character, most punctuation characters: periods, commas, colons, semicolons, exclamation points, question marks, parentheses, quotation marks, apostrophes. When indexing document, Acrobat Catalog uses separator characters recognize where term ends next term starts. example, sentence
have nothing fear fear itself.
Catalog program uses space characters period identify seven terms: have, nothing, fear, but, itself. program then discards separator characters. space period don't appear index.
Unless discarded separator characters appear alphanumeric term, they have effect searches, because these characters also removed from search terms Acrobat Search. details, Acrobat Search treats separator characters.
Acrobat Search treats separator characters
Separator characters automatically removed from search terms enter well from indexes created Acrobat Catalog, using these characters searches usually produces effect. example, phone number
(415)555-1212
document become three-number phrase index:
1212
searching phone number (415)555-1212 finds phrase 1212 unless numbers excluded from index, because parentheses hyphen disregarded purposes search.
Acrobat Catalog excludes numbers
Index publishers exclude numbers from Acrobat Catalog indexes. Acrobat Catalog defines number sequence more numeric digits through that
Optionally preceded minus sign [-]. Optionally separated more commas
periods [.].
Optionally containing decimal point, which
period comma [,]. Here some examples kinds numbers that Acrobat Catalog exclude from index:
23.54671 44.223.835,5
-37.1
3,012,222
Note that alphanumeric terms made numbers separator characters such also excluded, because Catalog program removes separator characters before determining whether remaining characters constitute number. example,
($3,000.23)
becomes 3,000.23, which excluded number.
Searching with wild-card characters
wild-card characters find words that contain word fragment terms that match arbitrary character pattern:
asterisk, matches zero, one, more characters question mark, matches character
wild-card characters term that part Boolean expression. also wild cards specify Document Info field values. cannot wild cards represent separator characters such hyphen slash [/].
Wild-card examples
geo* *nym ?ight 555-???? matches geodesic, Geoffrey, geothermal matches antonym, homonym, synonym matches fight sight bright matches seven-digit phone numbers with prefix matches premature, prim, primate
pr?m*
Refining search
want limit search, also want refine it-confine search documents listed previous search. example, might first find documents that contain phrase Anaconda project. Then, using Refine option, could search word cost those documents only. refine search: Start with Search Results window open, showing result previous search. Search window hidden, display choosing Tools Search Query clicking Search Query button toolbar.
Search window, change replace query that produced list documents. Press Ctrl (Windows. OS/2, UNIX) Option (Macintosh). button label will change from Search Refine. Click Refine. This produces Search Results list composed documents that subset previous list that match query.
Searching with Document Info fields
Searching with Document Info fields Using wild-card characters fields Using Boolean expressions fields Using operators document information Searching with more fields
Searching with Document Info fields
documents searching provided with Document Info values, Document Info fields Search window limit results your searches documents that contain specific values. standard Document Info fields documents Title, Subject, Author, Keywords. example, could limit search index literature just those documents with Author field containing Shakespeare Title field containing king.
Document Info fields Search window, choose File Preferences Search select Show Fields.
additional custom fields creator document included them. want keep Search window small, hide keep hidden) Document Info fields type their names Find Results Containing Text box. When enter Document Info field value search text, documents with fields that contain value returned.
Using wild-card characters fields
wild-card characters Document Info fields. example, enter
Sm?th*
Author field, documents with Author field values that include Smith, Smyth, Smythe returned with subsequent searches. Searching with wild-card characters details.
Using Boolean expressions fields
Boolean expressions Document Info fields. example, enter
Shakespeare Milton
Author field, only documents that include either Shakespeare Milton Author field found. Searching with Boolean expressions details.
Using operators document information
operators Document Info field values expand limit search.
Operator
Meaning
matches exactly (for text, numeric, date values) contains (for text values) does contain (for text, numeric, date values) less than (for date numeric values) less than equal (for date numeric values) greater than (for date numeric values) greater than equal (for date numeric values)
only first three operators with text. (The standard Document Info fields- Title, Subject, Author, Keywords-are text fields.) example,
Guide
Title field would find Acrobat Exchange Guide, Acrobat Search Guide, four comparison operators used only with values same type. example, date value compared only with another date value.
Searching with more fields
Entering values more fields specifies condition. example, enter Samuelson Author field, cost analysis Subject field, spreadsheet Keywords field, only documents that contain these values these fields returned from subsequent searches. conditions conditions between fields, Find Results Containing Text text box. example,
(Author Raskin) (Keywords presentation)
finds documents whose Author fields contain Raskin whose Keywords fields contain presentation. also specify condition with this method.
Searching with document creation modification dates
Date Info fields Search window limit search results just those documents that were created modified specific time period. Date Info fields Search window, choose File Preferences Search select Show Date.
want keep Search window small, hide keep hidden) Date Info fields type their names Find Results Containing Text box. When enter Date Info field value search text, documents with Date Info fields that contain value returned.
specify date: Click Month, Day, Year field. Enter number Down Arrows select value. limit search documents created modified after specific date: Specify After date, leave Before date blank. limit search documents that were created modified before specific date: Specify Before date, leave After date blank. clear date fields: Click Clear.
both creation modification dates: Entering time periods both creation modification dates specifies condition. Only documents created specified period modified specified period returned from search.
Typing field options names
Instead displaying Document Info fields, Date Info fields, Options Search window, keep Search window small type fields options Find Results Containing Text box. Along with field names, need operators such (equals) (greater than, after).
Document Info fields, type Title, Subject, Author,
Keywords, Producer, Creator. example:
Author Shakespeare Document Info fields, type CreationDate
ModificationDate. example, creation date after October 1996, type following:
CreationDate 10/9/96
options, type (stemming), (sounds like),
(thesaurus), (match case), (proximity). example, find synonyms publish with
publish
Using search options
Using search options Word Stemming option Thesaurus option Sounds Like option Match Case option Proximity option Using Word Assistant
Using search options
options Search window expand limit results searches with single terms phrases with Boolean expressions. options appear window default. restore them window default been changed, choose File Preferences Search select Show Options.
want keep Search window small, hide keep hidden) options type their names Find Results Containing Text box.
Word Stemming finds words that share stem with
search word.
Thesaurus finds words that have meanings similar
meaning search word.
Sounds Like finds different spellings proper
names.
Match Case finds text only when same capitalization text type. Proximity limits searches that words must within three pages each other.
Word Stemming, Thesaurus, Sounds Like options expand searches. (Before perform search with these options, effects using with Word Assistant.) Match Case Proximity options limit searches.
Word Stemming option
Word Stemming option expands search finding words that share word stem with search word type. example, with Word Stemming selected, searching building finds build builds well building. Before searching with Word Stemming option, consider using Word Assistant whether option would find many irrelevant words practical. Word Stemming option
Applies single words, phrases Does apply words that contain wild-card characters
Finds words that ing, ion, (but Cannot used with Match Case option
selecting Word Stemming option seems have effect, index searching probably built with Word Stemming option.
Thesaurus option
Thesaurus option expands search finding words with meanings similar meaning search word. example, with Thesaurus selected, searching begin finds start. Searching begin with Thesaurus option also finds attack produce. Before searching with option, consider using Word Assistant whether option finds relevant words. Thesaurus option
Applies single words, phrases Does apply words that contain wild-card characters Cannot used with Match Case option Finds only similar words that appear documents searching, similar words might find complete Thesaurus
Sounds Like option
Sounds Like option expands search proper name finding words that begin with same letter search word that share some phonetic feature with example, with Sounds Like selected, searching Smith also finds Smyth Smythe. Searching Smith with Sounds Like option also finds send somewhat. Before searching with option, consider using Word Assistant whether option finds relevant words. Sounds Like option
Applies single words, phrases Does apply words that contain wild-card characters
Cannot used with Match Case option
selecting Sounds Like option seems have effect, index searching probably built with Sounds Like option.
Match Case option
Match Case option limits results search finding only those documents that contain words with same capitalization search word phrase type. With Match Case selected, example, searching finds occurrences symbol Helium, occurrences common pronoun. Match Case option with Boolean expression with terms that wild-card characters. Characters matched wild-card characters either uppercase lowercase. cannot Match Case option with Word Stemming, Thesaurus, Sounds Like option. selecting Match Case option seems have effect, index searching probably built with option.
Proximity option
Proximity option limits results simple searches pair matches document -the pair closest together. matches must within three pages fewer each other. option useful locating document that concentrates some topic interest. example, searching group travel guides information about Hawaiian cruises with
Hawaii cruise
would less likely locate information about cruises other parts world about shore visits Hawaii Proximity option used. Proximity option also affects relevance ranking searches. When closer matches within document, higher ranking document. Proximity won't work with complex searches- example, Hawaii (cruise fly).
Using Word Assistant
Word Assistant build list terms that will appear when search document uses Sounds Like, Word Stemming, Thesaurus option. list will show whether option using likely helpful search. list long full irrelevant words, quickly construct list words find with option turned copying words from Word Assistant dialog pasting them into Search window. look effects search option search word: Choose Tools Search Word Assistant. check available indexes change selection indexes, click Indexes display Index Selection dialog select indexes want use. Select search option from Assist menu.
Enter search word Word text box. Click Look words that will found search this word with this option listed. search with words copied from Word Assistant dialog box: Search window closed, click Search Query button toolbar open
Word Assistant look effects search option search word. display list related words. list, double-click word that want search. word appears Word text box. Double-click word select copy Clipboard.
Search window, click Find text paste selected word into text box. Repeat steps through each word want use; separate each pair words Find text with
Searching with Boolean expressions
AND, operators build Boolean expression that will search specific words. also Boolean expressions Document Info field text boxes specify combination field values search.
Searching with Boolean Searching with Boolean Searching with Boolean Combining Boolean operators Using operator names symbols literally
Searching with Boolean
find documents containing more search terms. example,
installation instructions
finds only those documents that contain both installation instructions. also ampersand specify search. example,
installation instructions
Choosing Proximity option changes searches work. Without Proximity option, items search anywhere document. With Proximity option, items search must within three pages each other found.
Searching with Boolean
find documents containing more search terms. example,
television
finds documents that contain either both television also comma vertical separate items search. example:
television,
television
Although document that contains item used with operator returned from search, documents that contain both items rank higher Search Results list. Interpreting relevance ranking more information.
Searching with Boolean
exclude documents that contain search term. example,
quarterly
finds documents that contain word quarterly. also exclamation point specify search. sure place space between exclamation point search item.) example:
quarterly
Combining Boolean operators
careful when combining operators build Boolean expressions. Unless work with Boolean expressions frequently, easy build expression that does mean what think means.
When used with either both
operators, evaluated before either example,
evolution darwin
finds documents that contain word evolution word darwin.
When combine same expression, evaluated before example,
darwin origin species
finds documents that contain darwin that contain both origin species.
parentheses change default order
evaluation Boolean operators. example,
(darwin origin) species
finds documents that contain either darwin species that contain origin species. Parentheses nested.
Using operator names symbols literally
When literal phrase that contains operator name, symbol operator name (such AND), parentheses, phrase must enclosed quotation marks. example:
"cats dogs"
finds documents that contain phrase cats dogs, documents that contain either word cats word dogs. phrase
cats dogs
also needs quotes interpreted literally.
addition and, not, parentheses, symbols that require quotation marks (ampersand, AND), (vertical comma, OR), (exclamation point, NOT). However, quoted search phrases that contain parentheses vertical bars produce unexpected results. details, Acrobat Catalog treats separator characters.
Viewing documents returned from search
search returns list indexed documents containing items that match your search query, displaying list Search Results window. When open document list, view only pages containing matches. matches page highlighted unless change default. Documents more likely contain relevant information listed first, relevance ranking each document indicated icon. details, Interpreting relevance ranking. view document returned from search: Double-click document name open document. Search buttons toolbar view occurrences matches your query.
highlight next occurrence match
document, click Search Next button
highlight previous occurrence match
document, click Search Previous button view another returned document: Choose following:
highlight first occurrence match
next document listed previous document listed, click Search Next button Search Previous button while pressing Shift key. choose Tools Search Next Document Tools Search Previous Document.
view other document listed, click Search
Results button redisplay list, choose Tools Search Results; then double-click document name. want keep Results list visible, deselect Hide View preference.
Interpreting relevance ranking
relevance ranking assigned each document returned from search. document's relevance ranking indicates likely that document contains information searching for. Search uses five icons indicate relevance ranking:
From left (full circle) right (empty circle), they rank documents from highest lowest likelihood containing relevant information.
With ordinary search text, relevance ranking indicates frequently search word appears document, both absolute terms relative number other words document.
When Boolean operator between
words phrases search, documents that contain both items have relevance ranking higher than documents that contain just them.
When Proximity option, closer
occurrences matches your query within document, higher relevance ranking document.
1996 Adobe Systems Incorporated. rights reserved. Adobe Acrobat Search Online Guide This manual, well software described furnished under license used copied only accordance with terms such license. content this manual furnished informational only, subject change without notice, should construed commitment Adobe Systems Incorporated. Adobe Systems Incorporated assumes responsibility liability errors inaccuracies that appear this book. copyrighted software that accompanies this manual licensed User only strict accordance with User License Agreement, which Licensee should read carefully before commencing software. Except permitted such license, part this publication reproduced, stored retrieval system, transmitted, form means, electronic, mechanical, recording, otherwise, without prior written permission Adobe Systems Incorporated. Adobe, Adobe logo, Acrobat, Acrobat Capture, Acrobat logo, Distiller, Acrobat Exchange, Adobe Type Manager, PostScript, tagline dream trademarks Adobe Systems Incorporated. Microsoft Windows registered trademarks ActiveX Windows trademarks Microsoft Corporation U.S. other countries. Apple, Macintosh, Power Macintosh, QuickTime registered trademarks AppleScript TrueType trademarks Apple Computer, Inc. Lotus Notes registered trademark Lotus Development Corporation. Netscape Netscape Navigator trademarks Netscape Communications Corporation. UNIX registered trademark U.S. other countries, licensed exclusively through X/Open Company, Ltd. Pentium trademark Intel Corporation. other products name brands trademarks their respective owners. This product contains implementation algorithm licensed under U.S. Patent 4,558,302.
This software includes software licensed from Verity, Inc., copyright 1994. rights reserved. address Verity, Inc., Ross Drive, Sunnyvale, California 94089. Verity TOPIC registered trademarks Verity, Inc. United States other countries. English Electronic Thesaurus copyright 1993 INSO Corporation. Adapted from Oxford Thesaurus copyright 1991 Oxford University Press from Roget's Thesaurus copyright 1980 Houghton Mifflin Company. rights reserved. Reproduction disassembly embodied programs databases prohibited. ©1994 This software includes software licensed from Data Security, Inc. Written designed Adobe Systems Incorporated, Park Ave., Jose, 95110-2704. Adobe Systems Europe Limited, Adobe House, Cultins, Edinburgh EH11 4DU, Scotland, United Kingdom Adobe Systems Co., Ltd., Yebisu Garden Place Tower, 4-20-3 Ebisu, Shibuya-ku, Tokyo 150, Japan defense agencies: Restricted Rights Legend. Use, reproduction, disclosure subject restrictions forth subparagraph (c)(1)(ii) Rights Technical Data Computer Software clause 252.227-7013. civilian agencies: Restricted Rights Legend. Use, reproduction, disclosure subject restrictions forth subparagraphs through commercial Computer Software Restricted Rights clause 52.227-19 limitations forth Adobe's standard commercial agreement this software. Unpublished rights reserved under copyright laws United States. (9/96)
this online guide
Page back page forward. Undoes change page view, redoes change Back/Go Forward). Contents. Index. how-to page (this page). "parent" current topic.
text
indicated topic. next page continued topic. continued topic.
instructions printing this guide, next page.
print this online guide
print separate topics entire guide. Since pages guide have been made small online viewing, Windows Macintosh users prefer print them page paper- "two up." print pages Choose File Print Setup (Windows) File Page Setup (Macintosh). Follow instructions your platform:
Windows, click Options, select Paper
tab, click return Print Setup dialog box, click again close
Macintosh, choose from Layout menu
click
Note: can't perform step using Adobe PostScript printer driver. still can't perform step, install Adobe printer driver Acrobat CD-ROM. Acrobat Getting Started guide installation instructions.
Choose File Print. Indicate page range. Click (Windows) Print (Macintosh).

Online Guide Tools commands Using Acrobat Search Selecting indexe

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